Top 5 Best Time Tracking Apps for Contractors in 2025

For contractors, time is the cornerstone of accurate billing, project management, and profitability. Whether you're leading a construction crew, freelancing as a consultant, or coordinating subcontractors, a reliable time tracking app for contractors can transform how you monitor hours, allocate resources, and keep projects within budget. In 2025, the demand for precise time tracking, effective time management, and robust employee time tracking tools is at its peak, driven by the rise of remote work and global contractor networks. 

This blog explores the top time tracking apps for contractors in 2025, evaluating their features, pricing, and unique strengths to help you choose the best tool for your business. A comparison table is included to highlight key differences.

Why Time Tracking Matters for Contractors

Contractors face unique challenges in time management. Unlike office-based roles, they often juggle multiple projects, work across various job sites, and manage teams with diverse schedules. Without accurate time tracking, you risk underbilling clients, overpaying workers, or missing project deadlines. A dedicated time tracking app for contractors offers several benefits:

• Precise Billing and Invoicing: Track billable hours to ensure accurate client charges, reducing disputes and improving cash flow.
• Project Budget Control: Monitor time spent on tasks to prevent cost overruns and optimize resource allocation.
• Compliance and Accountability: Maintain detailed records for audits, especially for projects under labor laws like Davis-Bacon.
• Productivity Insights: Analyze time allocation to identify inefficiencies and improve project planning.

With these advantages in mind, let’s explore the top time tracking apps for contractors in 2025, tailored to construction workers, freelancers, and project managers.

Criteria for Choosing the Best Time Tracking App for Contractors

To select the right time tracking app for contractors, consider these essential features:

• Mobile and Offline Access: Apps must function offline and sync data later for contractors in areas with limited connectivity.
• Project and Task Tracking: Categorizing time by project, task, or client is crucial for detailed reporting and billing.
• Payroll and Invoicing Integration: Apps that connect with payroll systems or generate invoices reduce manual work and errors.
• Reporting and Analytics: Comprehensive reports on hours, project progress, and labor costs support data-driven decisions.
• Ease of Use: A straightforward interface ensures quick adoption by contractors and employees, even with limited tech skills.
• Affordability: Pricing should suit freelancers, small businesses, or large construction firms.

Top Time Tracking Apps For Contractors In 2025

1. Toggl Track: Versatile Time Tracking for Contractors

Toggl Track is a favorite for its robust free plan and powerful reporting. Designed for solo contractors and teams, it offers a clean interface for tracking time across projects and clients.

Key Features

• Flexible Time Tracking: Use a timer or manually log hours, with categorization by project or client.
• Detailed Reporting: Analyze time spent, project profitability, and team productivity for client billing.
• Pomodoro Timer: Built-in break reminders help contractors manage focus during long workdays.
• Integrations: Connects with over 100 tools, including Asana, Trello, and QuickBooks, for efficient project and payroll management.

Pricing

• Free Plan: Unlimited projects and clients, ideal for solo contractors.
• Paid Plans: Start at $9 per user/month for advanced reporting and team management.

Why It’s Great for Contractors

Toggl Track’s free plan is ideal for independent contractors or small teams, offering unlimited project tracking without complexity. Its reporting tools provide insights into labor costs, simplifying billing justification. However, the free plan lacks invoicing, and some users report occasional Mac app bugs.

Best For

Freelancers and small construction firms seeking cost-effective employee time tracking with strong analytics.

2. Harvest: Comprehensive Time Tracking and Invoicing

Harvest is a top choice for contractors needing a time tracking app for contractors that doubles as an invoicing tool. Its clean design and billing focus make it ideal for freelancers and small to medium-sized businesses.

Key Features

• Time and Expense Tracking: Log hours and expenses for tasks, with billable or non-billable options.
• Invoicing: Generate professional invoices based on tracked hours, with customizable rates.
• Basic Reporting: Analyze time and expenses, though profitability tracking requires manual calculations.
• Mobile App: Track time on the go with manual entry or timer options.

Pricing

• Free Plan: One user, two projects.
• Paid Plan: $11 per user/month for unlimited projects and advanced features.

Why It’s Great for Contractors

Harvest simplifies billing for contractors with multiple clients. Its mobile app supports on-site time tracking, though some users note the timer may continue running if a device is turned off, risking inaccuracies. The lack of advanced analytics may limit its use for complex projects.

Best For

Contractors prioritizing invoicing and needing a straightforward time tracking solution for small teams.

3. Clockify: Budget-Friendly Time Tracking for Freelancers

Clockify is a highly rated time tracking app for contractors, known for its generous free plan and cross-device compatibility. It’s suited for freelancers and small teams managing hourly projects.

Key Features

• Unlimited Tracking: Track unlimited projects, tasks, and clients for free.
• Billable Hours: Set hourly rates and generate invoices based on tracked time.
• Cross-Platform Support: Available on Windows, Mac, Linux, iOS, Android, and browser extensions for tools like Trello and Asana.
• Productivity Reports: Monitor time allocation and project profitability with detailed analytics.

Pricing

• Free Plan: Unlimited tracking and basic reporting.
• Paid Plans: Start at $3.99 per user/month for advanced features like invoicing.

Why It’s Great for Contractors

Clockify’s free plan is a game-changer for budget-conscious contractors, offering robust time management features at no cost. Its cross-device syncing ensures flexibility for logging hours. However, the free plan lacks advanced reporting, and some users find the interface less polished.

Best For

Solo contractors and small businesses needing a free, scalable time tracking solution.

4. TaskFord: Advanced Time Tracking and Timesheet Management

TaskFord is an upcoming time tracking app for contractors, designed for construction contractors and teams managing complex projects.

Key Features

• Custom Dashboards: Build dashboards to track time logs by assignee, task, or team for real-time productivity insights.
• Timesheet Management: Manage team timesheets to ensure accurate hour logging and compliance with project schedules.
• Scheduled vs. Logged Hours Comparison: Compare planned hours against actual time spent to identify gaps and inefficiencies.
• Real-Time Insights: Gain immediate data on time allocation to optimize project planning and resource management.

Pricing

• Contact TaskFord for details

Why It’s Great for Contractors

TaskFord’s anticipated focus on custom dashboards and timesheet management makes it a promising choice for construction firms needing detailed employee time tracking. Its ability to compare scheduled versus logged hours is expected to help contractors spot inefficiencies and maintain project budgets.

Best For

Construction contractors with field-based teams needing advanced time tracking and time management.

5. TimeCamp: Automated Time Tracking for Productivity

TimeCamp offers automated time tracking for contractors, with features designed to optimize productivity and project management.

Key Features

• Automatic Tracking: Logs time spent on apps, websites, and tasks in the background.
• Billing and Invoicing: Automates invoice creation based on billable hours.
• Integrations: Connects with project management tools like Asana, Trello, and Jira.
• Reporting: Export detailed reports in multiple formats for client billing and audits.

Pricing

• Free Plan: Basic tracking for solo users.
• Paid Plans: Start at $1.49 per user/month.

Why It’s Great for Contractors

TimeCamp’s automatic tracking is ideal for contractors who want to focus on work rather than logging hours. Its integration with project management tools suits hybrid teams. Some users find the interface complex for quick setup.

Best For

Contractors seeking automated time management with strong integration capabilities.

How to Choose the Right Time Tracking App for Your Needs

Selecting the best time tracking app for contractors depends on your needs:

• Solo Contractors and Freelancers: Clockify or Toggl Track’s free plans offer robust features without cost.
• Construction Firms: TaskFord, upon release, is expected to excel with advanced timesheet management and real-time insights for field-based teams.
• Small to Medium Businesses: Harvest and TimeCamp provide invoicing and reporting for client-focused operations.
• Compliance-Driven Projects: TaskFord’s anticipated features may ensure audit-ready records for regulated industries.

Start with a free trial to test usability and compatibility. Involve your team to ensure the app meets their needs, especially for mobile and offline use. For TaskFord, monitor TaskFord for official release details.

The Future of Time Tracking for Contractors in 2025

With the gig economy growing (31.9 million independent contractors in the U.S. in 2022), time tracking apps for contractors are evolving. AI-driven analytics, real-time budget alerts, and enhanced privacy compliance (e.g., GDPR) are becoming standard. Expect deeper integration with project management, accounting, and CRM systems for unified time, cost, and client management.

Conclusion

In 2025, the right time tracking app for contractors can make or break project profitability. Tools like Toggl Track, Harvest, Clockify, TaskFord and TimeCamp offer tailored solutions for time management and employee time tracking, addressing contractors’ unique needs. Prioritize features like custom dashboards, detailed reporting to choose an app that boosts productivity and ensures accurate billing.

Visit TaskFord now to enhance your project time tracking experience.

Learn more

• The Ultimate Review: Top 10 Time Tracking Tools For Freelancers in 2025
• Time Tracker - What Is It and How to Choose the Best One for Your Needs
• Time Tracking Software Trends To Watch In 2025